TERMS & CONDITIONS

TERMS & CONDITIONS

TERMS & CONDITIONS

Epigraph Studio Operating Standards & Terms of Engagement

Last Updated: September 2026

Legal Entity: Epigraph Studio Ltd (Company Registration No. 16341326)


OVERVIEW


These Terms & Conditions (“Terms”) constitute a legally binding agreement between you (“Client”, “you”, or “your”) and Epigraph Studio Ltd, Company No. 16341326, (“Studio”, “we”, “us”, or “our”) governing all brand implementation, artworking, and asset production services provided by the Studio, as well as your use of our website.


01. STUDIO CAPACITY & PRODUCTION SCHEDULING


  1. Sequential Allocation: Studio capacity is scheduled in dedicated, sequential production blocks. Inquiries, estimates, or unconfirmed briefs do not reserve studio capacity.

  2. Lock-in Requirements: A production block is formally scheduled only upon receipt of an approved technical brief, signed agreement, and cleared deposit (or executed retainer agreement).

  3. Target Delivery Windows: All quoted completion dates are target windows based on the confirmed scope. Final timelines are confirmed following technical brief review.


02. SCOPE VERIFICATION & CLIENT DELAYS


  1. Scope Discipline: Quoted fees and timelines cover strictly the assets, formats, and variants detailed in the agreed technical brief. Scope expansions or additional variant requests will be quoted separately and assigned to the next available studio block.

  2. Dependency Timelines & 14-Day Inactivity Protocol: Timely delivery relies on prompt client feedback and the provision of print-ready, final master assets. If client approvals or assets are delayed past agreed milestones or stall for more than fourteen (14) consecutive calendar days without prior written agreement, the project block will be placed on “Paused” status and rescheduled to the next available studio opening to protect current queued clients. Re-entering the production queue requires a 5 business day rescheduling notice.


03. PROOFING & FINAL APPROVAL RESPONSIBILITY


  1. Client Sign-off: Epigraph Studio executes layouts against master brand guidelines and verified technical specifications. Final sign-off on all typographic copy, legal disclaimers, barcode data, and colour specifications rests solely with the client prior to press or digital release. Project blocks include up to two (2) structured rounds of refinement on draft proofs.

  2. Production Tolerances: While we maintain microscopic layout and prepress standards, physical print outcomes (paper stock absorption, third-party press calibration, special finishes) remain subject to standard industry manufacturing tolerances and third-party vendor execution.


04. INTELLECTUAL PROPERTY & FILE HANDOVER


  1. Final Asset Delivery: Upon final invoice settlement, all custom production master files (high-resolution print PDFs, packaged campaign layouts, exported digital ad suites, and motion exports) are released to the client for full commercial use.

  2. Font & Asset Licensing: The client is responsible for securing proper commercial licensing for all proprietary brand typefaces, stock imagery, or third-party media provided to Epigraph Studio for implementation.

  3. Portfolio Display: Epigraph Studio Ltd reserves the right to document and feature completed technical case studies in our online journal, unless a formal Non-Disclosure Agreement (NDA) has been executed in writing prior to project start.


05. PAYMENT TERMS & RETAINER POLICIES


  1. Project Payments: Standard project engagements require a 50% deposit prior to production block allocation, with the remaining 50% balance due upon final asset approval prior to master file handoff.

  2. Studio Retainers: Retainer allocations reserve guaranteed monthly studio volume and are billed 100% upfront on the 1st of each calendar month. Unused retainer hours or assets within a monthly billing cycle do not roll over into subsequent months.

  3. Payment Schedules: Invoices are payable within 14 days of issue unless alternative terms are explicitly agreed in writing.


06. GOVERNING LAW & INQUIRIES


  1. Capacity & Project Inquiries: For questions regarding studio capacity, current booking lead times, or active terms, submit your campaign parameters via our intake portal on our conversation page.

  2. Formal Notices & Address: For any questions or formal legal notices regarding these terms, please contact us via our conversation page or by post to: Epigraph Studio Ltd, 73 Station Road, Shrewsbury, SY4 5BJ, United Kingdom.

  3. Governing Law: These Terms and any dispute arising from them shall be governed by and construed in accordance with the laws of England & Wales.


07. ENVIRONMENTAL & MATERIAL STEWARDSHIP


  1. Sustainable Print Specifications: We actively advocate for sustainable production standards across all physical collateral. Our prepress files are formatted to support FSC®-certified papers, recycled fiber stocks, soy/vegetable-based inks, and plastic-free finishes wherever required by client brand guidelines.

  2. Digital Proofing Efficiency: To minimize physical material waste, trial press runs, and shipping emissions, we enforce high-tolerance digital soft-proofing grids prior to final press release.

  3. Low-Impact Digital Assets: Digital ad suites and web assets are exported with strict compression discipline to maximize rendering speed while minimizing server energy consumption.